The builder programme is not the team’s work plan
Import the client programme, identify the activities your team owns and turn them into an internal work schedule and short-term lookahead.
SubbieTRAC / Modules / Project Management
SubbieTRAC module
Plan the work, record the site and turn issues into accountable action.
Give office and site teams one connected view of projects, tasks, workforce, programme, diary, meetings, correspondence, variations and defects—so delivery evidence stays attached to the commercial issue it affects.
Projects and programmeTasks, roster and diaryMeetings and correspondenceVariations and defects
The problem it removes
Stop letting site records, programme actions and commercial issues drift apart.
SubbieTRAC keeps the project, responsible people, delivery plan, daily evidence and formal correspondence connected—so a site issue can become a task, RFI, variation or defect before its impact is forgotten.
Actions and records live in different places
Tasks, meetings, diary logs, photos and workforce allocation need shared project, owner and date context to be useful.
Questions lose their delivery and cost impact
RFIs and instructions need status, discipline, responsibility, due dates, responses and a route back to the affected takeoff or project evidence.
Inside the product
One delivery system from weekly planning to formal project records.
Use different operational views without creating disconnected records: tasks, diary entries, meetings, correspondence, variations and defects all retain their project context.
Turn every action into an owner and a date
Create tasks, to-dos, reminders, notes, on-site meetings, virtual meetings and unavailable periods from one planning surface.
- Personal, team and project boards
- Overview, list, Kanban and calendar views
- Daily, weekly and monthly planning
- Timeline, report, assignee and due-date filters
Use the view that matches the work
The same action can be reviewed by assignee, project, status, priority or due date instead of being recopied into a separate meeting list.
Keep the daily story current
The site diary records logs, meetings, tasks and photos against each project. Search by project, staff member or entry type, then review diary, calendar, photo and meeting views by date.
Separate the meeting types that create different obligations
Maintain on-site and virtual meetings, toolbox talks and site coordination minutes, with upcoming and historical records filtered by project and date.
Know what is open, overdue and affecting the work
Filter correspondence by project, status, priority and source. The register exposes responsibility, response activity and links back to the originating takeoff when the issue began on a drawing.
Carry a tender question into delivery without losing the trail
Records raised in Tenders, Project Management or Contracts Admin appear with their source visible, giving the team one history instead of three competing registers.
Keep the question, responsibility and response together
The RFI record retains status, discipline, assignee, date raised, revision, attachments and response thread. Users can add images, video, audio, PDFs, voice notes and links, or reopen the issue in the takeoff editor.
Clearer weekly planningAlign tasks, workforce and short-term work.
Better site evidenceKeep logs, meetings, photos and actions current.
Faster issue resolutionTrack correspondence, impact and responses together.
Stronger commercial follow-throughConnect instructions and defects to accountable action.
What your team can control
The delivery tools behind a reliable project record.
Each capability was verified in the live Project Management workspace and shares project context across office, site and commercial teams.
Cross-project register
Filter active projects by status and client, then switch between client, chart and financial views.
Programme and lookahead
Import the client programme, identify your team’s activities and build an internal work schedule and short-term lookahead.
Tasks and workforce roster
Coordinate tasks, reminders, meetings and unavailable time, then schedule team members by project and day.
Site diary and meetings
Capture daily logs, tasks, meetings and photos, including toolbox talks and site coordination minutes.
Correspondence and RFIs
Manage RFIs, EOTs, site instructions, submittals, inspections and observations with status, priority and response history.
Variation workflow
Keep project changes and day labour visible beside the delivery records that explain the entitlement.
Defect lifecycle
Search and filter defects across projects, then track each item from open through rectified and verified/closed.
Project reporting
Report on project status, clients, payment ratings, variations and RFI status, with export and print controls.
Connected workflow
Move from record keeping to controlled action.
The module guides the work through a repeatable sequence while keeping its tender, project and commercial context attached.
Mobilise
Set responsibilities, programme, work fronts and controls.
Plan
Coordinate tasks, labour, material and information needs.
Record
Capture site progress, events, evidence and decisions.
Control
Act on changes, delays, defects and overdue responses.
Forecast
Understand the likely delivery and commercial outcome.
Value by role
Give each person the view they need without creating separate systems.
Project Manager
Coordinate work, records and commercial actions around one project plan.
Outcome: Stay ahead of delivery issues instead of reporting them late.
Site Supervisor
See priorities and capture progress, events, photos and defects from the work front.
Outcome: Create useful records without returning to the office.
Commercial Manager
Connect site events and instructions to notices, variations and claims.
Outcome: Protect entitlement with better operational evidence.
Connected by design
Project Management becomes more valuable when the next workflow already has the context.
Move information forward instead of rebuilding it at every stage.
SubbieTRAC Project Management
See how the module fits your current workflow.
Walk through your tender, project and commercial process with us and identify where disconnected information is exposing time, cost or margin.
30 minutes, your tradeNo sales scriptReply within one business day